Recording minutes for any meeting requires concentration, great listening skills, and a system which uses pre-, post-, and in-meeting strategies. The goal is to ensure accurate and complete minutes which are a clear, concise, and complete picture of business conducted during the meeting. Effective strategies include a streamlined process which reduces confusion – even for cross-functional meeting minutes.
Each session includes content, discussion, and collaboration. Meeting leaders and those who take minutes (or may do so in the future) can build partnerships which could potentially enhance overall meeting effectiveness. Whether you are new to the world of minute-taking or an experienced practitioner, this is a great opportunity to build, refresh or strengthen your skills.
· Anatomy of minutes: what they are and why they are so important
· Partnering with meeting leaders to save time and improve quality of minutes
· Before the meeting – Make it easier and more effective to record minutes
· During the meeting – Tips, Tricks, and Techniques
o What to include – what to leave out
o Fast and easy techniques to taking notes
o Use technology to your advantage
o Summary – not transcript
o The names/title dilemma – when to use which (or both)
· After the meeting – quickly convert notes into reader- and archive-friendly documents
o Ensuring your notes are complete
o Organizing content to make notes easy to read
o Dealing with terminology to make notes reader-friendly
· Moving forward: a menu of ongoing questions and options to consider
February 15, 2023 9:00am - 12:00pm Virtual Training (Office of OCE Only)